Economic Development Committee – Administrative Assistant

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas an application must be completed. If you are among the qualified candidates, you will receive a call/email from our one of our coordinators to schedule an interview. Once your application is completed please send it to the Human Resources Department HR@ktttribe.org

Job Description

Position:                              Administrative Assistant

Supervisor:                         Economic Development Committee

Division:                              Economic Development

Department:                        Economic Development

RESPONSIBILITIES

Welcomes all visitors with excellent and professional customer service; Operates Economic Development front desk telephone system efficiently answering, screening, and routing incoming calls; and serves as receptionist.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: 

• Answers and screens calls using professional telephone etiquette and routes calls to the most appropriate location
• Takes and relays messages accurately with caller name, date, time, contact information, and reason for calling
• Provides general information to the public regarding operating hours, referral telephone numbers to callers/visitors when necessary
• Responds to routine inquiries regarding the departments located in the Public Works area
• Politely and professionally greets and directs visitors upon arrival; assists them as necessary
• Maintains an updated telephone directory to facilitate the efficient routing of calls
• Receives outside deliveries such as US Postal Service correspondence, UPS, and Federal Express packages; notifies the relevant department of delivery arrivals;
• Requires all visitors to sign in upon arrival.
• Performs receptionist duties, including typing, photocopying, faxing, sorting the mail, and distributing documents as directed
• Employee must maintain confidentiality, security, and integrity of data and information according to applicable privacy regulations
• Employee must consistently be courteous to staff and visitors
• To perform this job successfully, the individual must be able to perform each essential duty, including mental and physical demands and safety requirements, satisfactorily
• Performs other tasks as may be assigned from time to time by supervisor 

EDUCATION/EXPERIENCE REQUIREMENTS: 

Minimum Qualifications: High school diploma or graduation equivalent diploma (GED)

Typing proficiency is required.

Preferred Qualifications: Customer service work experience preferred

Prefer 1 year or more experience in an office or clinic setting.

Prefer 1 year or more experience as a PBX or switchboard operator. 

Native American preference is observed: 

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members, including preferential treatment in recruitment, hiring, promotions, layoffs, and reductions in force so long as they meet minimum job qualifications.