Central Purchasing Clerk

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at HR@ktttribe.org.

Job Description 

Position:                              Central Purchasing Clerk

Supervisor:                         Central Purchasing Supervisor

Division:                              Tribal Operations Administration

Department:                        Purchasing

Responsibilities: 

Reviews and coordinates routine, single-order purchase request in accordance with Tribal and Casino policies and within Federal Funding Agency procurement guidelines.

Essential Duties and responsibilities include the following: 

An individual must be able to successfully perform each the essential functions of this position listed below with or without reasonable accommodation.

• Review purchasing requisitions to ensure compliance with the Tribe and Casino purchasing procedures, Federal Funding Agency and Kickapoo Gaming Commission approved procurement guidelines, and user requirements.
• Process Requisitions into Purchase Orders, notify appropriate personnel of any issues that arise with the item(s) requisitioned or on the Purchase Order, and distribute copies of Purchase Orders to appropriate departments.
• Interact with vendor and departments regarding procedures and status of Purchase Orders, until orders are received complete.
• Request quotes, as needed.
• Research new vendors, as needed.
• May assist with Procurement projects as needed.
• Maintain records in accordance with established policies and procedures and audit guidelines.
• Ensures the highest possible standards of guest service are provided and listens and responds to guest and employee concerns and questions.
• Ensures vendors licenses are issued to each vendor, prior to ordering.
• Maintains vendor licensing status reports.
• Works under time constraints and pressure to issue reports.
• Processes purchase requests into purchase orders.
• Consults catalogs and interviews suppliers to obtain prices and specifications, as necessary.
• Coordinates return, exchanges, and/or credits with the requesting department, Accounts Payable Department and the vendor.
• Assists the Supervisor with any task at hand.
• Perform such other tasks as may be assigned from time to time by the Supervisor, Central Purchasing Supervisor, Assistant Controller, Controller, and CFO.

Education/experience requirements: 

Minimum Qualifications: High School Diploma or GED.

At least 1 year or more related experience and/or training.

Must have access to reliable transportation to commute to and from work.

Must be able to obtain a gaming license issued by the Kickapoo Gaming Commission within the 90-Day Probation.

Must be able to maintain a gaming license issued by the Kickapoo Gaming Commission.

Native American preference is observed: 

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.