(830) 773-2105 info@kickapootexas.org

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas an application must be completed. If you are among qualified candidates, you will receive a call/email from our one of our recruiters to schedule an interview. Once your application is completed please send it to Human Resources Coordinator Ricardo Barcena ricardo.barcena@ktttribe.org

Employment Application

Job Description

Position:                              TSS Receptionist                

Supervisor:                         KTEA Operations Director or Designee  

Division:                              Tribal Education      

Department:                        Tribal Student Services

Responsibilities

Greet visitors, door and building entry, sign in and out visitors and staff, answer the telephone, screen/direct calls, take and relay messages. Provide information to students, employees, parents, community and vendors.

Essential Duties and responsibilities include the following:

  • Responsible for providing excellent customer service.
  • Answer telephone, screen and direct incoming phone calls while providing basic information when needed.
  • Take and relay messages effectively and accurately.
  • Greet, welcome, direct, and assist visitors entering the organization.
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
  • Transfers phone calls to designated departments after the appropriate screening process has been followed.
  • General administrative and clerical support such as, filing, photocopying, faxing etc.
  • Receive and sort daily mail and deliveries.
  • Schedule, maintain, confirm and update appointment calendars when requested.
  • Maintain appointment diary either manually or electronically.
  • Prepare and manage correspondence, reports and documents.
  • Organize and coordinate meetings, conferences, travel arrangements internal and external events.
  • Post Information and Flyers approved by Administration.
  • Set up and maintain filing systems.
  • Maintain databases up to date in the information and bulletin boards as assigned.
  • Communicate verbally and in writing to answer inquiries and provide information.
  • Coordinate the flow of information both internally and externally.
  • Responsible for creating front office supply order and relaying information to the appropriate parties for ordering.
  • Manage the office space keep tidy and well maintained.
  • Responsible for helping maintain clean and orderly work rooms and ensure all center copiers have paper every morning.
  • May be required to screen staff upon arrival
  • Keep and maintain sign in and sign out
  • Remain at post to ensure that front door access is covered and addressed.
  • Perform other tasks as assigned by the supervisor.

Education/experience requirements:

Minimum Qualifications: Minimum of 30+ college hours with a focus in education or related field.

Minimum of two years’ experience working in a professional setting or customer service oriented setting.

 Preferred Qualifications: 18 years old or older. Kickapoo and/or Spanish speaking

Disqualifying Criteria:

Regulations implementing the Indian Child Protection and Family Violence Prevention Act require an individual to be denied employment if he or she has been convicted of any felony, or any two or more misdemeanor offenses, under Federal, State, or Tribal law involving crimes of violence, sexual assault, molestation, exploitation, contact or prostitution, crimes against persons, or offenses committed against children.

 Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.

To apply for this job email your details to ricardo.barcena@ktttribe.org