Spofford – Administrative Assistant

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas an application must be completed. If you are among qualified candidates, you will receive a call/email from our one of our recruiters to schedule an interview. Once your application is completed please send it to Human Resources Coordinator Claudia Gutierrez claudia.gutierrez@ktttribe.org

Job Description

Position:                              Administrative Assistant

Supervisor:                         Spofford Ranch Director

Division:                              Tribal Reservation Services

Department:                         Spofford

Responsibilities

Greet visitors, answer the telephone, screen/direct calls, take and relay messages.  Provide information to employees, applicants and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: 

• Answer telephone, screen and direct calls.
• Take and relay messages.
• Provide information to callers.
• Greet persons entering organization.
• Direct persons to correct destination.
• General administrative and clerical support.
• Prepare letters and documents.
• Receive and sort mail and deliveries.
• Schedule appointments.
• Maintain appointment diary either manually or electronically.
• Prepare and manage correspondence, reports and documents.
• Organize and coordinate meetings, conferences, travel arrangements.
• Implement and maintain office systems.
• Maintain schedules and calendars.
• Arrange and confirm appointments.
• Organize internal and external events.
• Set up and maintain filing systems.
• Set up work procedures.
• Collate information.
• Maintain databases.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaison with internal and external contacts.
• Coordinate the flow of information both internally and externally.
• Operate office equipment.
• Manage office space.
• Tidy and maintain the reception area.
• Perform such other tasks as may be assigned from time to time by supervisor.

EDUCATION/EXPERIENCE REQUIREMENTS: 

Minimum Qualifications: High school diploma or graduation equivalent diploma (GED)

Preferred Qualifications: Previous work related experience is preferred. 

Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.