(830) 773-2105 info@kickapootexas.org

Kickapoo Traditional Tribe of Texas

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas an application must be completed. If you are among qualified candidates, you will receive a call/email from our one of our recruiters to schedule an interview. Once your application is completed please send it to Human Resources Coordinator Ricardo Barcena ricardo.barcena@ktttribe.org

Employment Application

Responsibilities;

The Head Start Manager is responsible for directing the day-to-day operations and site-based management of the Head Start program, for planning and coordinating program operations, and for supervising staff in reaching the objectives of the program.  The Head Start Manager ensures that the program adheres to the Head Start Program Performance Standards, Cost Principles, state licensing regulations, and applicable directives as per Tribal Education Administration.

Essential Duties and responsibilities include the following:

  • Make and carry out operations and programmatic decisions within the Head Start Program ensuring Head Start Program Performance Standards are met
  • Implements and keeps ongoing documentation using the Head Start monitoring plan to ensure the program exceeds Tribal Education Administration standards and Head Start Program Performance Standards
  • Adjust to, develop, implement and monitor program budget as assigned and approved by direct supervisor.
  • Keep the Senior Director of Academic Services informed on a regular basis of program activities that are being planned and implemented.
  • Interpret Head Start standards, regulations, policies, and directives and ensure adherence through the development and updating of policies and procedures aligned with Tribal Education Administration.
  • Identification and interpretation of Head Start and community needs; conformance to performance standards and other regulatory requirements.
  • Plans, organizes, maintains and manages the operations of the Head Start Center.
  • Manage and carry out day to day operations and site based leadership decisions and make recommendation to the Senior Director of Academic Services in areas to support improving the program in the Head Start Center.
  • Implements and keeps up with the ongoing documentation on the Head Start and other applicable monitoring plan to ensure the program, meets or exceeds standards
  • Carry out day-to-day operations, management, and direct supervision of Head Start program, staff and schedules to ensure the program is staffed and within ratio.
  • Develop and implement a planning system which enables overall program goals and objectives and generates an integrated work plan and reporting system for delivery and documentation of all Head Start Services as per Senior Director of Academic Services and Center program improvement plan.
  • Ensure facilities and equipment is available and meets all standards and other requirements.
  • Track and ensure expenses are aligned with approved funding guidelines and monitor program budget as assigned and approved by direct supervisor.
  • Keep the Senior Director of Academic Services informed on a regular basis of program activities that are being planned and implemented.
  • Under the direction of the Senior Director of Academic Services, this position will be required to keep up to date with any updates from the Office of Head Start (OHS) and adhere to the regulations, and make recommendation to the Senior Director of Academic services in areas that could require improvement.
  • This position when assigned may be required to assist Senior Director of Academic Services to participate in meetings or calls to contact and communication with Head Start program specialist to request technical assistance.
  • Implements KTEA standards, KTTT program standards, procedures, policies, and directives and ensure all staff adhere, documents incidents that require staff corrective action in accordance with KTTT policy and with HR present. Reports any and all staffing concerns to Senior Director of Academic Services and Human Resources.
  • Participates and facilities update and review of policies and procedures aligned with Head Start performance standards and grantor guidelines, and applicable KTTT policy.
  • Facilitates center self-assessment and conducts needs assessment as applicable.
  • Guides staff on day to day operational matters and if identified drafts SOPs to support for review and approval process.
  • Attend professional development activities as appropriate and assigned by direct supervisor and Human resources.
  • Assure that program standards are met through the efforts of collaborative teams; establish and monitor systems that assure program quality.
  • Supervise direct staff reports, follow up with Human resources to document and address staff discipline, annual reviews, performance or conduct related issues.
  • Supports in the implementation of overall program goals and objectives and generates an integrated work plan and reporting system for delivery and documentation of all Head Start as per Senior Director of Academic Services program improvement or monitoring plan results, correct deficiencies.
  • Assists in the recruiting, screening and training of qualified candidates for positions on the Instructional Team.
  • Work with federally funded T/TA providers to enhance program operations as approved by the Senior Director of Academic Services.
  • Facilitate the collaborative team approach to program management and support the ongoing reflective supervision process throughout the program.
  • Plan, attend and conduct staff meetings, document sign ins and agendas.
  • Collaborate with the Senior Director of Academic Services to oversee the hiring, training, recruitment and, training, and evaluation of staff.
  • Direct staff planning and improvement; participate in program and individual staff improvement activities under the direction of the Tribal Education Administrator.
  • Work collaboratively with program staff to implement smooth seamless transitions for children and families into, out of, and within the program.
  • Work collaboratively with program staff during enrollment periods
  • Ensure planning activities in the classrooms meet individual needs of children.
  • Support the planning, implementation, and monitoring of child screenings, assessments, and individualization with classroom teachers.
  • Promote all Tribal Education programs, plans and other information in a positive, support, and professional manner; ensuring that gossip, conflict, and other demoralizing conduct is kept addressed to preserve the integrity of the Tribal Education Administration.
  • Monitor and provides guidance for lesson plans.
  • Monitor children(s) records for eligibility, enrollment, and attendance requirements.
  • Maintain and report attendance to support CACFP requirements.
  • Monitor children(s) progress information through review of classroom files and communication with individual teachers.
  • Monitor staff(s) professional development records to support compliance with staff requirements and training.
  • Support the request for approval, review and documentation process required to ensure the availability of developmentally appropriate supplies, materials, and resources for classroom staff to utilize in their curriculum implementation in accordance to grant guidelines, tribal funding guidelines, and KTTT Procurement Policies
  • Regularly walkthrough the classroom, conducts observations, documents and addresses any safety or facilities related concerns, and immediately reports to HR and direct supervisor staff conduct concerns.
  • Monitor arrival and departure of children for bust safety practices and to ensure that children are being picked up only by authorized persons.
  • Monitor and support staff/child ratios.
  • Monitor evacuation drills at different times of the day, including on site and on the bus.
  • Monitor drop off and pick up for all children of diverse developmental and age backgrounds
  • Monitor and ensure all staff adhere to confidentiality of records and information.
  • Monitor the meal service and provides technical assistance.
  • Monitor guidance, redirection practices by teaching staff in support of a healthy, nurturing, and supportive learning environment for all children.
  • Report any known and/or suspected child abuse cases to the proper authorities.
  • Promote good public relations by serving on boards, committees, and participating in community activities as assigned and approved.
  • Ensure that the Head Start Policy Council are established, trained and function effectively for the direction of the Head Start program.
  • Coordinate the activities of the Head Start Policy Council; prepare and submit financial, administrative, and programmatic reports and Action/Information Items for the Policy Council.
  • Perform other related duties as assigned or requested by immediate supervisor or designee.

Knowledge, skills and abilities for the position:

  • Knowledge of applicable Federal Grants, rules, regulations, codes and/or statues.
  • Knowledge of Early childhood development principles and practices.
  • Ability to compose written correspondence, issue papers, memos, and grant application materials to generate revenue, and disseminate general information and educational materials.
  • Must have strong ability document including professional quality writing of memo, policy, procedure or correspondence, and reports to ensure timely and accurate transmittal of information.
  • Adhere to data quality, confidentiality, and reporting requirements, and promote a consistent exchange of information as required
  • Thorough knowledge of program, financial, and human resources management in education or human services organizations.
  • Working knowledge of local community needs and resources.
  • Working knowledge of regulatory environment.
  • Computer literate.
  • Ability to promote positive work environment facilitate the resolution of conflicts and actively promote a cooperative team environment.
  • Must be able to understand and self-study grant guidelines applicable to program and hold self-accountable for adherence to guidelines.
  • Diplomacy and human relations skills required.
  • Ability to translate theory and professional training into practical solutions.
  • Ability to work both independently and in a team environment.
  • Sustained concentration and attention to detail and accuracy & ability to prioritize a complex workload.
  • Excellent interpretation and problem solving skills
  • Ability to respond calmly to an emergency or crisis situation
  • Ability to deal with sensitive situations in a non-threatening, objective manner.
  • Substantial problem solving in response to legislative action and political pressure.
  • Substantial trans-disciplinary decision-making in the execution of program delivery.
  • Demonstrate skills in supervising subordinate staff.
  • Ability to apply principles of leadership and management in daily practice.
  • Ability to understand, provide and follow written and verbal direction.
  • Attention to detail and accuracy.
  • Ability to assess and provide feedback for improvement to staff without biases.
  • Ability to manage and maintain security of confidential data and information.
  • Ability to exercise independent and sound judgment.
  • Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
  • Ability to understand, provide and follow written and verbal direction.
  • Ability to utilize agency resources and technology to appropriately answer questions and provides guidance to staff and parents.
  • Attention to detail and accuracy.
  • Ability to collaborate with and have working knowledge of local community resources related to disability services.

 Supervision exercised:

This position does carry out supervisory responsivities in accordance with the organization’s policies and applicable laws.

Education/experience requirements:

Minimum Qualifications: A Bachelor’s degree in Education or Early Childhood Education, Child Development, Elementary Education, Special Education or related field with 7 or more years teaching experience within Tribal Education or Education program. At least 5 years, experience in staff supervision of staff and experience in implementing grant standards, and some experience in fiscal management.

Preferred Qualifications: Master’s Degree in Education or Early Childhood Education with five year’s professional experience, including grant writing. Strong knowledge of program CCDF Final Rule Requirements and or/ Head Start Performance Standards.

Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.

Special certification required:

CLASS certification required within 1 year of employment.

Valid certifications and or qualifications

Must possess a valid Texas driver’s license with a good driving record and be insurable.

Have a current record of tuberculosis examination, showing the employee is free of contagious TB, if required by the Texas Department of State Health Services or local healthy authority 

Disqualifying Criteria:

Regulations implementing the Indian Child Protection and Family Violence Prevention Act require an individual to be denied employment if he or she has been convicted of any felony, or any two or more misdemeanor offenses, under Federal, State, or Tribal law involving crimes of violence, sexual assault, molestation, exploitation, contact or prostitution, crimes against persons, or offenses committed against children

Background Check:

Requires successful completion of a background investigation that includes a fingerprint based criminal history search.

Name-Based Criminal Background Check with Texas Department of Public Safety

Department of Family & Protective Services Central Registry Check

Out-of-State Central Registry Check (if applicable)

Fingerprint-Based Criminal Background Check with Federal Bureau of Investigation and Texas Department of Public Safety.

Background Check with Sex Offender Registry

 

 

To apply for this job email your details to ricardo.barcena@ktttribe.org