KGC Office Manager

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at talentacquisition@ktttribe.org.

Position:                               Office Manager        

Supervisor:                         KGC Executive Director     

Division:                                Kickapoo Traditional Council        

Department:                        Gaming Commission

RESPONSIBILITIES:

Responsible for organizing and coordinating office operations and procedures in order to ensure organization effectiveness and efficiency. Communicates daily with KGC Commissioners and Executive Director and other persons within and outside organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

An individual must be able to successfully perform each the essential functions of this
position listed below with or without reasonable accommodation

•  Employee is responsible to ensure that their designated operations are in
  compliance with Tribal and Gaming Ordinance.
• Assign and monitor clerical and secretarial functions.
• Assist in the petty cash process.
• Coaching and disciplining KGC Receptionist staff including training, onboarding,
  and performance evaluations.
• Control Correspondences.
• Manage Front Desk and design of seasonal spaces.
•  Define procedures for record retention.
•  Design and implement office policies.
•  Design/Ensure filing systems are maintained and up to date.
•  Ensure effective transfer of files and records.
• Ensure filing systems are maintained and up to date.
• Ensure personnel files are up to date and secure.
• Ensure protection and security of files and records.
• Establish standards and procedures for approval by the Executive Director and
  Gaming Commissioners.
• Maintain and check office inventory to determine the replenishment of needed
  supplies and delegate reordering of supplies to reception staff.
• Coordinate with other departments like IT & Facilities and vendors to maintain
  office equipment and arrange repairs as needed
•  Arranged and coordinated with external departments for office infrastructure, and
  operational upgrades.
• Prepare, review and reconcile timesheets (Kronos) and leave forms to ensure
  accuracy and compliance.
• Plan and implement office systems, layouts, and coordinate equipment
  procurement in the line with operational needs and budget allocations
•  Oversee the preparation of supply requisitions and review.
• Oversee procurement processes, (Spend Map) including requisitions, tracking
  GL accounts, vendor coordination, and Capex justifications.
• Provide on the job and other training opportunities.
•  Draft memoranda, reports and administrative correspondence for the Executive Director and Commissioners.
• Remains competent and current through self-directed professional reading,
  developing professional contacts with colleagues, attending professional
  development courses, and attending training and/or courses as required by the
  immediate supervisor.
• Assist with monitoring and implementing internal controls to reduce operational risks.
• Support Emergency readiness and continuity of operations in case of office closure or incidents.

Supervision exercised:

This position does carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Education/experience requirements:

Minimum Qualifications: A Bachelor’s Degree in Business Administration, management or related field. Five (5) to Seven (7) years’ experience in all aspects of administrative and clerical support. Strong demonstrated skills and abilities with office equipment.

Must have demonstrated experience in managing tasks and time effectively based on priority.

Preferred Qualifications: Previous supervisory experience.

Background check:

KTTT Gaming Commission internal background check process.

Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.