KCHC Administrative Assistant

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at HR@ktttribe.org.

Position:                              KCHC Administrative Assistant                

Supervisor:                         Clinic Operations Director 

Division:                              Health and Human Services Administration      

Department:                        KCHC

Responsibilities

The KCHC is seeking an Administrative Assistant to assist with day-to-day operations of the health center. Under the direction of the Clinic Operations Director, the KCHC Administrative Assistant will perform a variety of office support, clerical duties, and administrative duties that contribute to efficient operations of the clinic departments that include, medical, dental, and pharmacy.  They will prepare, documents (reports, correspondence, memoranda, agendas, minutes, emails, etc.) based on the needs of the clinic as requested by the clinic department managers/directors. .

Essential Duties and responsibilities include the following:

• Employee must consistently be courteous to patients/clients, staff and visitors.
• Provides general information to the public regarding operating hours, referral telephone numbers to other agencies and tribes. Responds to routine inquiries regarding the clinic and elevate to the Clinic Operations Director for guidance when unaware.
• Reviews, addresses, and distributes correspondence received by the department as needed.
• Keep an inventory of office supplies and orders as necessary; place orders.
• Complete and mail bills, contracts, invoices or checks as requested.
• Compile, copy, sort, and file records of office activities, business transactions and other activities.
• Pick up mail and other correspondence and sort.
• Will schedule and coordinate staff and other meetings when needed, and will take notes as required.
• Assist with preparing meeting materials and updating existing forms.
• Assist with new hire onboarding and employee records.
• Track employee training and certification requirements as directed.
• Support KCHC health fares and other events.
• Will abide by HIPAA and maintain patient privacy and strict confidentiality.
• Performs other tasks as assigned from time to time by immediate supervisor.

Knowledge, skills and abilities for the position:

• Computer literate/knowledge, ability to use office machines, printers, PC, copier and calculator.
• Mathematics: Ability to perform simple arithmetic for time keeping and counting calculations.
• Language & Communication: Ability to read, write, speak and understand English and Spanish, and communicate effectively with others.
• Ability to understand, provide and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to exercise independent and sound judgment.
• Employee must demonstrate ability to solve problems, make decisions, resolve conflicts and deal with a variety of variables.
• Excellent organization skills, attention to detail, and balance multiple projects.
• Ability to deal calmly in crisis situations.
• Strong interpersonal skills with the ability to be compassionate and firm.
• Must have good customer service skills and be a team player.
• Knowledge of community resources.
• Ability to interpret and provide instructions furnished in written, verbal, diagram or schedule form.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Ability to multi-task in a fast paced, high stress environment.
• Knowledge of Kickapoo culture and/or language preferred but not required.

Supervision exercised:

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Education/experience requirements:

Minimum Qualifications:  High School Diploma or GED certificate; past administrative experience or tenure in an office setting.

Preferred Qualifications: Associate’s degree and two (2) years related office experience in healthcare or office setting.