HVAC Inventory Clerk

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at HR@ktttribe.org.

Employment Application

Position:                               HVAC Inventory Clerk

Supervisor:                         HVAC Supervisor

Division:                                Reservation Services Administration

Department:                        Housing

Salary:                                 TBA

Funding Source:                 TBA 

Responsibilities:

 The HVAC Inventory Clerk is responsible for managing and maintaining inventory levels of HVAC parts and equipment. This role involves tracking all materials and supplies that enter and exit the department’s shop, ensuring accurate records to avoid loss of inventory and prevent delays in work order completion. The HVAC Inventory Clerk carries out organizational and recording responsibilities to support HVAC operations and service requests effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: 

• Monitor and maintain inventory levels of HVAC parts, tools, and equipment.
• Conduct regular inventory audits to ensure accuracy and compliance with company standards.
• Receive shipments of HVAC materials and verify quantities against purchase orders.
• Organize and stock inventory in designated areas, ensuring proper labeling and accessibility.
• Input inventory data into the inventory management system accurately and timely.
• Maintain detailed records of inventory transactions, including receipts, transfers, and usage.
• Order Processing:
• Assist in preparing purchase orders for replenishing inventory based on usage and forecasts.
• Coordinate with suppliers to ensure timely delivery of HVAC parts and materials.
• Generate financial reports related to inventory for end-of-fiscal-year budget purposes, providing insights for financial planning and resource allocation.
• Collaborate with HVAC technicians and management to understand inventory needs and address shortages.
• Provide updates on inventory status and assist in resolving any discrepancies.
• Ensure compliance with safety regulations and proper handling of HVAC materials.
• Maintain a clean and organized inventory area to promote safety and efficiency.
• Other work-related duties assigned by Housing Director. 

KNOWLEDGE, SKILLS AND ABILITIES FOR THE POSITION: 

• Communication Skills – Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Mathematical Skills – Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent.
• Reasoning Ability – Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions; ability to deal with problems involving a few concrete variables in standardized situation.
• Knowledge of computers and relevant software applications.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to manage and maintain security of confidential data and information.
• Ability to exercise independent and sound judgment.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Strong organizational skills and attention to detail.
• Proficient in inventory management software and Microsoft Office Suite.
• Ability to lift heavy items and operate warehouse equipment as needed.
• Strong communication skills and ability to work collaboratively in a team environment.

 SUPERVISION EXERCISED: 

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

EDUCATION/EXPERIENCE REQUIREMENTS:

 Minimum Qualifications: High School Diploma or GED, must pass required background check.

 Preferred Qualifications: Associates Degree or 3 years of experience or knowledge that is directly related to the duties and responsibilities specified above and perpetual/physical inventory.

 Native American preference is observed:

 KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications. 

Special certifications required: 

• Must have a valid Texas State Driver’s license and must be insurable.
• Must adhere to Personnel Policies and Alcohol Policies.

 PHYSICAL ACTIVITIES:

• While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools or controls.
• The employee frequently is required to reach with hands and arms.
• The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl.
• The employee must occasionally be able to lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision and depth perception.
• The employee must be able to communicate effectively in person or using telecommunications equipment.
• The employee must have the hand-eye coordination and manual dexterity to operate hand and power tools and machinery.

WORK ENVIRONMENT:

• While performing the duties of this job, the employee routinely works in outside weather conditions.
• While performing the duties of this job, the employee is occasionally exposed to dirt, dust, smoke, toxic materials, air contaminants, noise, humidity, temperature extremes and working at heights.
• The work environment can occasionally be stressful.
• This position may require standing for extended periods and occasional lifting of heavy inventory items.
• The HVAC Inventory Clerk will work in a warehouse or storage environment with regular interaction with HVAC technicians and suppliers.

Background Check:   

Requires successful completion of a background investigation that includes a fingerprint based criminal history search.