Gaming Commission – Receptionist

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas an application must be completed. If you are among the qualified candidates, you will receive a call/email from our one of our coordinators to schedule an interview. Once your application is completed please send it to the Human Resources Department HR@ktttribe.org

Job Description 

Position:                              Receptionist

Supervisor:                         KGC Office Manager

Division:                              Kickapoo Traditional Council        

Department:                        Gaming Commission

Responsibilities:

The receptionist performs a variety of client services and administrative duties to ensure that visitors receive top-quality service. Provides administrative support functions related to the activities and operations of the Kickapoo Traditional Tribe of Texas Gaming Commission. Provides office professionalism; realizing this position is usually the first point of contact for office visitors and telephone calls. Responsibilities include organizational efficiency in reception-area activities, exceptional data entry and computer skills. 

Essential Duties and responsibilities include the following: 

An individual must be able to successfully perform each the essential functions of this position listed below with or without reasonable accommodation. 

• Answer telephone, screen and direct calls.
• Arrange and confirm appointments.
• Assist with planning and organizing office functions, holiday events, and meetings.
• Assist with the office procurement process.
• Assist with the use of the identification card machine/digital camera for issuance of licensee identification badges.
• Communicate verbally and in writing to answer inquiries and provide information.
• Complete assigned duties within the deadlines prescribed while ensuring that all work is checked for accuracy, neatness and conformance with all policies and procedures.
• Coordinate the flow of information both internally and externally.
• Direct persons to correct destination.
• General administrative and clerical support.
• Implement and maintain office systems.
• Kindly greet persons entering the building.
• Liaison with internal and external contacts to complete assignments.
• Maintain a pleasant, friendly, and welcoming attitude at all times.
• Maintain appointment diary either manually or electronically.
• Maintain schedules and calendars.
• Manage office space.
• Manager office supply inventory and replenishment.
• Must adhere to Personnel Policies and Alcohol Policies.
• Must maintain good attendance and be available to working early/late hours or on weekends if needed.
• Operate office equipment.
• Prepare and manage correspondence, reports and documents.
• Prepare letters and documents.
• Provide information to callers.
• Receive and sort mail and deliveries.
• Schedule appointments.
• Set up and maintain a filing system.
• Take and relay messages.
• Tidy and maintain the reception area.
• Perform such other tasks as may be assigned from time to time by supervisors.

Education/experience requirements: 

Minimum Qualifications: High school diploma or graduation equivalent diploma (GED). Six (6) months- One (1) year experience with routine clerical and administrative duties. 

Preferred Qualifications: Previous clerical work experience is preferred. 

Native American preference is observed: 

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.